JOB SUMMARY: provides day-to-day technical and administrative support related to the planning, implementation, monitoring, reporting, and evaluation of project activities of the International Fund for Agricultural Development (IFAD) funded project “Supporting Smallholder Farmers in Asia and Pacific Islands Region through Strengthened Agricultural Advisory Services”, under SEARCA’s Project Development and Technical Services (PDTS) Unit.
Terms of Reference:
Organize the overall Project Management Office (PMO) requirements at SEARCA and shall act as the overall assistant of the Project Coordinator in the conduct of the day-to-day activities of the program. She will be responsible in the prompt preparations of all logistical and some administrative preparations of the program and will act as the overall secretariat of the Project Management Committee working under the full direction and guidance of the Project Coordinator, PDTS, and SEARCA;
Initiate and assist in the preparation of Terms of Reference (TOR) for various consultancies and studies under the program and coordinate the procurement process for timely deployment;
Provide research and analytical support in the provision of programmatic guidance to all key implementing units of the project (regional, sub regional networks and country institutions) to ensure an outcome orientation of implementation activities;
Liaise with the Asia Pacific Island Regions Advisory Services (APIRAS) on a regular basis to ensure synergy of guidance provided to partners;
Keep relevant stakeholders (respective country level NFP and project staff) updated on progress, and be responsible for exploring their needs, and acting on feedback, in order to ensure that all requirements are attended;
Assist in project monitoring, coordinate financial monitoring and financial planning;
Assist in preparing annual plans and semi-annual and annual reports and other special reports;
Serve as SEARCA-based project IEC and training focal point;
Prepare priority IEC materials including coordination in outsourcing of major publications and ensure visibility of the project and its key holders; and
Ensure effective communication between the project and relevant mainstream programs of SEARCA.
Graduate of a 4-year degree course in Agribusiness, Agriculture, Development Communication, Development Management, Economics, or related field
Two (2)-year relevant work experience in project coordination, agricultural extension, research, knowledge management, and training. Experience in agricultural research and rural development is an advantage.
Basic skills and knowledge
Strong organizational, monitoring, and coordination skills and ability to focus on multiple tasks at the same time
Able to work effectively individually and with a team and in a multi-cultural environment
Good working knowledge of computer software applications (word processing, presentation, spreadsheets, database, search engines).
Innovativeness: seeks smart and creative solutions to emerging challenges
Flexibility/Adaptability to Change: works effectively with a variety of situations and adapt one’s thinking, behavior and style appropriately in dealing with change. Adapting to different ways of thinking and doing things in a quick and a positive manner
Professionalism: exemplifies high standards of professional behavior adhering to ethical as well as moral principles, values and standards of SEARCA
Effective Communication: conveys organized thoughts, listens diligently, and engages in formal or informal conversation or writing that is easily and clearly understood by the receiver or audience to acquire or relay information, and motivate people or change behavior
Team orientation: builds, develops and utilizes collaborative relationships to facilitate the accomplishment of the Center’s goals
Service orientation: anticipates and determines internal and external stakeholder’s needs and provide timely and relevant assistance
Attention to Detail: reports and records accurate information, spot errors in documents and other forms of written communication, and notices quality issues on various work projects
Problem Solving and Decision Making: addresses issues and concerns with decisive action based on a systematic process of problem analysis and solution-seeking
Program Planning and Development: identifies, prioritizes, and develops programs in support of the Center’s thrusts
Program Implementation and Management: leads, coordinates, manages, programs according to plans and the Center’s standards.
Monitoring and Evaluation: monitors and evaluates programs to ensure achievement of objectives
Highly innovative in developing core program-related projects and schemes.
Networking and Partnership Building: establishes and maintains networks and partnerships with foreign and local institutions and seek support of people who can contribute to achievement of goals
Knowledge/Learning Events Organizing: develops, designs, plans, and implements knowledge/learning events that articulate the Center’s thrusts
Interested applicants are requested to accomplish an Employment Application Form using the following link: http://searca.org/jobapp/ and return the same together with the other requirements.
Applications will be received not later than 31 January 2018 or until a suitable candidate is accepted/hired.